Netmail Blog

The Hidden Costs of Email

Posted by Michael Osterman

Jun 19, 2014 10:02:00 AM

Osterman Research and Netmail conducted a large survey of organizations to determine the email system they have in place; the solutions they are using for anti-virus, anti-spam, data loss prevention, encryption, archiving and eDiscovery; and how much they are paying for their email infrastructure.

The median number of active mailboxes in use at the organizations surveyed was 4,650. To gain further insight into organizations’ email practices, we segmented the 365 completed surveys into small organizations (up to 500 active mailboxes), mid-sized organizations (501 to 5,000 mailboxes) and large organizations (5,001+ mailboxes).

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Topics: Email Encryption, Email Archiving, Electronic Information, anti-virus, Natmail Platform

ScanIt to Monitor the Size & Growth of Your Mailboxes

Posted by Debbie Howlett

Mar 27, 2014 2:25:00 PM

Monitoring the size and growth of Exchange mailboxes is an important part of your job. ScanIt from Netmail gives you a quick overview of your Exchange system, including the size of your mailboxes, folders, and email attachments. ScanIt also provides statistics for the busiest mailboxes in your organization so you can monitor usage patterns and prevent mailboxes from growing out of control. With ScanIt, you can also create smart reports.

Currently in beta, ScanIt is fully compatible with Exchange 2010, Exchange 2013, and Office 365.

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Topics: Email Attachments, Electronic Information, Microsoft Exchange

Where Can I Find the Perfect Record Management Policy?

Posted by Benjamin Wright

Feb 21, 2014 10:39:00 AM

There is no such thing as the perfect policy for managing enterprise records.

Many people believe there should just be a perfect template on the web and everyone should download it, fill in the blanks and adopt it.

However, the truth is there is sharp disagreement among experts as to what is the correct policy. This disagreement shows that a “best practice” does not exist in virtually any industry.

Firms Are Diverse

Enterprises are different. Some are government agencies; others are non-profits; others are for-profit corporations. Some are large; some are smaller. Some are highly-regulated; some are not.

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Topics: Email Archiving, Electronic Information, compliance, Email Policy

Archive Your Secrets So You Can Review Them Before and After They Leak Out

Posted by Benjamin Wright

Jan 30, 2014 11:17:00 AM

With each passing day, it is more difficult for any enterprise to keep a secret. This truth of the Information Age affects how enterprises – such as nonprofits, corporations or government agencies – develop policy on the usage and recording of electronic messages such as email and mobile text.

Secrets Leak Out
The Edward Snowden event at the US National Security Agency is the most glaring example of how hard it is to keep secrets these days. If any enterprise in the world should know how to secure its data, it would be the NSA. NSA is the cryptography expert in the US government and is considered the premier data intelligence organization in the world.

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Topics: Email Archiving, Electronic Information, ePolicy

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