Netmail Blog

Email Archives Saved the Day

Posted by Benjamin Wright

Mar 18, 2014 4:33:00 PM

A certified public accountant recently told me how happy she was that her company retained a lot of electronic mail. Her company is a small contractor for the department of defense.

Auditors from the department of defense arrived unexpectedly. They wanted to review records from eight years ago. The company did not retain the specific records that the auditors want to see. It is not unusual for a company to fail to keep very specific records in a shoe box - for eight years.

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Topics: Email Archiving, compliance, Email Policy

Where Can I Find the Perfect Record Management Policy?

Posted by Benjamin Wright

Feb 21, 2014 10:39:00 AM

There is no such thing as the perfect policy for managing enterprise records.

Many people believe there should just be a perfect template on the web and everyone should download it, fill in the blanks and adopt it.

However, the truth is there is sharp disagreement among experts as to what is the correct policy. This disagreement shows that a “best practice” does not exist in virtually any industry.

Firms Are Diverse

Enterprises are different. Some are government agencies; others are non-profits; others are for-profit corporations. Some are large; some are smaller. Some are highly-regulated; some are not.

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Topics: Email Archiving, Electronic Information, compliance, Email Policy

Who Can We Really Trust With Our Data?

Posted by Jacqueline Towers

Feb 12, 2014 11:32:00 AM

Ladar Levison’s resignation from Lavabit demonstrates that there are some entrepreneurs who can be trusted with protecting our innate right to privacy, both as individuals and as a whole. Unfortunately this also raises the issue that those who entrust the privacy and security of their data and communications to encryption services like Lavabit have complete power to hand over anything that is requested of them, whether or not they actually choose to comply. 

The issues is not if people like Levison can create encryption services to keep our data and emails private- it’s if we can really trust them to do so. Presently, we can only trust that mass encryption services won’t read through our emails, not that they can’t. Until such a technology is developed, complete privacy will be impossible. 

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Topics: Email Encryption, compliance, data breach

It Doesn't Matter What You Think About Your Data, It Matters What the Government Thinks

Posted by Logan McKnight

Feb 12, 2014 11:31:20 AM

“Big data” has been a global topic of discussion for quite some time now due to its impact and pervasiveness in our lives.  

Individuals create data in their day-to-day lives – be it emailing your Mum about a health issue, shopping online, sexting with your lover, or being captured on camera in the grocery store loitering in the frozen food isle. Corporations collect data to track spending habits for marketing purposes, with the clear goal of generating revenue. Governments hoard data for surveillance to create profiles of its citizens…under the guise of preventing “terrorism”.

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Topics: Email Encryption, ePolicy, compliance, data breach

Berlin Court Stands Up Against Google Privacy Policy

Posted by Jacqueline Towers

Feb 12, 2014 11:27:00 AM

Germany is the most recent European country to take issue with Google’s privacy policy, specifically certain clauses pertaining to the collection of personal, device and location based information, and the lack of clarity on what exactly users are agreeing to when they tick off the familiar “I agree” box.

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Topics: ePolicy, compliance

US Lawmakers to Address Data Breaches & Security - How Can You Prepare?

Posted by Logan McKnight

Feb 10, 2014 9:57:38 AM

How is your organization currently protecting your customers’ data and privacy?

Given the recent data breaches of Target, Michaels, and Neiman Marcus, as well as the constant HIPAA patient data breaches in healthcare and insurance industries, four Senators have introduced a new Bill to Congress to address data breaches – the Data Security and Breach Notification Act.

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Topics: compliance, data breach, HIPAA

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