Netmail Blog

VIDEO ON DEMAND: Facilitating Information Governance

Posted by Debbie Howlett

May 25, 2018 9:57:09 AM


No organization wants to lose data or waste precious time searching for it when it is needed. And, we all know the costly ramifications of failing to comply with governmental regulations: HIPAA/HITECH, PCI, Freedom of Information Act, GDPR, and many more. 

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Topics: compliance, Netmail, webinar, PCI, Data, GDPR, Information Governance, Caringo, HIPAA/HITECH, regulations, Freedom of Information, storage

Netmail News - April 2018

Posted by Debbie Howlett

Apr 23, 2018 8:32:39 AM

The Evolution of Netmail

For the last few years, you’ve known us as Netmail—a name which reflected our collective passion for email governance: security, archiving, encryption, discovery, storage, attachment management, & more. Over the last 18 months, we’ve expanded our solution set well beyond email and after significant customer and partner feedback, we realised that the Netmail name was no longer representative of our technology stack. So as we continue to expand to address Information Governance more broadly, we’ll be changing our name to NetGovern.

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Topics: compliance, Netmail, security, Software, email, Upgrades, Data, IG, Information Governance, name, netgovern, data governance

Improve Legal Outcomes by Marking Your Data with Labels

Posted by Benjamin Wright

Dec 18, 2017 1:20:43 PM

Improve legal outcomes by marking your data with labels

As the laws governing data become more complex, the placement of labels on data helps to achieve compliance and desired legal outcomes. A label is any kind of legal statement of rules or ownership associated with data.


A label on data can be like a No Trespassing sign on land. It is a statement that informs observers of a legal claim. Just because someone puts a label – or a No Trespassing sign – on something does not mean the label or sign is correct or enforceable. Anyone can put a No Trespassing sign on land, even if they have no rights to the land.

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Topics: compliance, Netmail, eDiscovery, Software, New Release, SharePoint, Dark Data, Hadron, labels, privacy policies, tags

Finding Data So You Can Comply with GDPR

Posted by Benjamin Wright

Nov 28, 2017 11:26:44 AM


Increasingly privacy laws around the world expect organizations to locate the personal information they possess and manage it in ways that were not anticipated at the time the information was collected. Organizations need new tools to find this scattered information. Netmail’s Hadron is one such tool.

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Topics: compliance, Netmail, eDiscovery, Software, New Release, Exchange, Dark Data, Hadron, GDPR

InfoSec for eDiscovery

Posted by Benjamin Wright

Nov 15, 2017 3:42:11 PM

InfoSec for e-Discovery

The security and confidentiality of records produced in eDiscovery are becoming more urgent issues. These issues can be addressed with Netmail’s Hadron federated search tool.

Traditionally eDiscovery in a lawsuit means records are physically delivered from the producing party into the possession of the requesting party. The records can contain highly sensitive data, such as medical details, trade secrets, personally-identifiable information about consumers and the like.

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Topics: compliance, Netmail, eDiscovery, Software, New Release, Exchange, SharePoint, Audit, Dark Data, Box, Hadron, Target, Equifax, Office

Digital Transformations: Merging, Moving, or Modernizing Microsoft Exchange

Posted by Debbie Howlett

Oct 16, 2017 11:10:27 AM

IT Pros face some of their greatest challenges during a merger or an acquisition, a move to the cloud, or an in-house data transformation project. A major challenge is the complex task of consolidating data silos while at the same time maintaining “business as usual.” Be sure to join Exchange MVP Jusin Harris and Greg Smith, MCNE, CNI, and Director of Professional Services at Netmail for this in-depth online discussion at MSExchange CON 2017 on Thursday, October 26th, 2017 at 10:00 EDT.



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Topics: Email Migration, compliance, HIPAA, Microsoft Exchange, Email Administrators, Messaging, Hybrid Migrations, Exchange, Mergers, Acquisitions,, Data Consolidation

A New Vision for 'Hostile eDiscovery'

Posted by Benjamin Wright

Sep 28, 2017 8:00:00 AM

A New vision for 'Hostile eDiscovery'

Netmail is pioneering new technology for what might be known as “hostile eDiscovery.”

Hostile eDiscovery happens when a party who is adversarial to the management of an enterprise conducts a search for records, without the cooperation of management. Examples of adversaries might be:

  • Law enforcement like FBI or the Royal Canadian Mounted Police
  • Tax collector like the Internal Revenue Service, Revenue Canada, or a state tax authority
  • A regulator like the Environmental Protection Agency or the Food and Drug Administration
  • A fraud investigator hired by the board of directors of a public company to investigate whether management is stealing from the company
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Topics: compliance, Netmail, eDiscovery, Software, New Release, Audit, Dark Data, Ignite 2017, Hadron

Visit the Netmail Booth (1244) at Ignite 2017

Posted by Debbie Howlett

Sep 27, 2017 10:41:25 AM

Netmail at Ignite 2017

Have you had a chance to stop by the Netmail Booth (1244) at Ignite 2017? If not, what are you waiting for? At the booth, we're demonstrating our brand new eDiscovery solution, Netmail Hadron!

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Topics: compliance, Netmail, eDiscovery, Software, New Release, Audit, Dark Data, Ignite 2017

5 Reasons to Choose Netmail Hadron

Posted by Debbie Howlett

Sep 26, 2017 8:00:00 AM

5 Reasons to Choose Netmail Hadron

As announced at Ignite 2017, Netmail Hadron is a multi-cloud data management platform that takes unstructured data visibility to the next level with advanced audit capabilities and compliance tools. With connectivity to the cloud and on premise collaboration platforms enhanced by smart search capabilities, organizations can quickly discover, sanitize, consolidate, and quickly migrate their data.

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Topics: compliance, Netmail, eDiscovery, Software, New Release, Audit, Dark Data, Ignite 2017

Email Archives Saved the Day

Posted by Benjamin Wright

Mar 18, 2014 4:33:00 PM

A certified public accountant recently told me how happy she was that her company retained a lot of electronic mail. Her company is a small contractor for the department of defense.

Auditors from the department of defense arrived unexpectedly. They wanted to review records from eight years ago. The company did not retain the specific records that the auditors want to see. It is not unusual for a company to fail to keep very specific records in a shoe box - for eight years.

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Topics: Email Archiving, compliance, Email Policy

Where Can I Find the Perfect Record Management Policy?

Posted by Benjamin Wright

Feb 21, 2014 10:39:00 AM

There is no such thing as the perfect policy for managing enterprise records.

Many people believe there should just be a perfect template on the web and everyone should download it, fill in the blanks and adopt it.

However, the truth is there is sharp disagreement among experts as to what is the correct policy. This disagreement shows that a “best practice” does not exist in virtually any industry.

Firms Are Diverse

Enterprises are different. Some are government agencies; others are non-profits; others are for-profit corporations. Some are large; some are smaller. Some are highly-regulated; some are not.

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Topics: Email Archiving, Electronic Information, compliance, Email Policy

Who Can We Really Trust With Our Data?

Posted by Jacqueline Towers

Feb 12, 2014 11:32:00 AM

Ladar Levison’s resignation from Lavabit demonstrates that there are some entrepreneurs who can be trusted with protecting our innate right to privacy, both as individuals and as a whole. Unfortunately this also raises the issue that those who entrust the privacy and security of their data and communications to encryption services like Lavabit have complete power to hand over anything that is requested of them, whether or not they actually choose to comply. 

The issues is not if people like Levison can create encryption services to keep our data and emails private- it’s if we can really trust them to do so. Presently, we can only trust that mass encryption services won’t read through our emails, not that they can’t. Until such a technology is developed, complete privacy will be impossible. 

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Topics: Email Encryption, compliance, data breach

It Doesn't Matter What You Think About Your Data, It Matters What the Government Thinks

Posted by Logan McKnight

Feb 12, 2014 11:31:20 AM

“Big data” has been a global topic of discussion for quite some time now due to its impact and pervasiveness in our lives.  

Individuals create data in their day-to-day lives – be it emailing your Mum about a health issue, shopping online, sexting with your lover, or being captured on camera in the grocery store loitering in the frozen food isle. Corporations collect data to track spending habits for marketing purposes, with the clear goal of generating revenue. Governments hoard data for surveillance to create profiles of its citizens…under the guise of preventing “terrorism”.

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Topics: Email Encryption, ePolicy, compliance, data breach

Berlin Court Stands Up Against Google Privacy Policy

Posted by Jacqueline Towers

Feb 12, 2014 11:27:00 AM

Germany is the most recent European country to take issue with Google’s privacy policy, specifically certain clauses pertaining to the collection of personal, device and location based information, and the lack of clarity on what exactly users are agreeing to when they tick off the familiar “I agree” box.

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Topics: ePolicy, compliance

US Lawmakers to Address Data Breaches & Security - How Can You Prepare?

Posted by Logan McKnight

Feb 10, 2014 9:57:38 AM

How is your organization currently protecting your customers’ data and privacy?

Given the recent data breaches of Target, Michaels, and Neiman Marcus, as well as the constant HIPAA patient data breaches in healthcare and insurance industries, four Senators have introduced a new Bill to Congress to address data breaches – the Data Security and Breach Notification Act.

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Topics: compliance, data breach, HIPAA

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